Cybersecurity should be a major theme for small businesses in 2023. We hear about data breaches and exploit attacks targeting smaller organizations every week. And the threat environment constantly changes, presenting new risks for businesses to worry about.

Don’t worry, there are plenty of solutions and strategies to help SMBs. This article will help you handle 2023’s most urgent security risks. Our security checklist will cover critical areas of concern, with practical steps to respond effectively.

Importance of cybersecurity for small businesses

Cyber threats to big corporations and government bodies tend to dominate the news media. But SMBs are just as likely to fall victim to digital attacks, and the effects can be devastating.

In 2022, around 43 percent of ransomware attacks and data breaches targeted small and medium-sized businesses. Cyber-attacks hit 42 percent of SMBs in 2021.

The consequences can be dire. According to IBM, the average cost of a data breach has reached $4.35 million. Forbes reports that as many as 60 percent of small businesses targeted by cyber-attacks shut down within 6 months.

Larger corporations may be able to absorb the costs of data security failures, but smaller organizations struggle. When the risks are so high, SMBs simply cannot afford to neglect cybersecurity.

Understand the threat landscape

Small businesses face many potential cyber threats in today’s digital economy. Understanding the main risks is the first step toward improving your security posture.

• Data breach risks – Malicious software (malware), account hijacking, and disgruntled insiders can all result in data breaches. The results can be financial losses, reputational damage, and even criminal prosecution.

• Ransomware – Small businesses can also fall victim to ransomware. 2022 saw some high-profile cases, such as co-ordinated attacks on educational institutions, but any type of business is vulnerable.

• Phishing – Social engineering attacks continue to rise, with a huge spike in Business Email Compromises in 2022. The growth of remote work and SaaS services also presents small businesses with new challenges, from IP spoofing to performance-destroying DDoS attacks.

When you add in DDoS attacks, worms, and viruses, securing business networks has never been more complex. That’s why we’ve come up with a small business cyber security checklist to guide SMBs.

If you check all of these boxes, your systems should be covered against today’s most damaging threats. So let’s get started.

Small business cybersecurity checklist

1. Data protection

Customer data is the number one target for cyber-attackers. So small businesses must prioritize data security when strengthening network security.

To start with, encryption is the most important data protection tool. Small businesses should:

• Classify and protect all sensitive data with secure encryption.

• Apply encryption to data at rest and in transit throughout network resources.

• Couple encryption with Data Loss Prevention (DLP) tools. These tools track critical data and block exfiltration attempts by unauthorized users.

It is also important to limit employee access to confidential data. This restricts the threat surface for cybercriminals. If malicious actors gain access, they will have limited access to the data that matters. Measures to put in place include:

• Applying the principle of least privilege via access controls. Authorized users should have access to the resources they need. But the rest of the network should be off-limits without authorization.

• Minimizing the number of accounts with administrative privileges. Users should not be able to make global changes without approval from a user at the same or higher seniority level. Administrators should routinely remove unused or over-privileged accounts.

• Using network segmentation tools. Segmenting your network creates safe zones for sensitive data. These zones are separated from general network traffic, making a data breach far less likely.

2. Threat reduction

Proactively meeting potential threats is a good way to reduce the chances of a successful attack. There are many ways to counter cyber threats, and small businesses should leverage tools that are both affordable and effective.

• Email encryption and threat scanning tools make employee emails virtually unreadable to outsiders. And they scan incoming attachments to detect malware. The system quarantines suspicious emails, dramatically reducing phishing risks.

• Malware scanners track incoming and outgoing network traffic. Intrusion prevention systems actively seek out known threats. Choose regularly updated tools that counter the most relevant attack vectors.

• Firewalls screen access requests from outside the network. A properly-configured firewall implements tight access controls at the network edge. This creates a primary barrier that excludes users without the right credentials.

3. Incident response

All small businesses are at risk from cyber-attacks. And a natural disaster could occur at any time. Having a robust incident response plan is essential, providing a roadmap to system restoration and threat containment.

Incident response plans activate when attacks take place and generally feature the following steps:

• Threat identification and containment

• Protection of critical data

• Threat elimination and mitigation

• Restoration of system functionality

• Mapping network damage or loss of data integrity

• Auditing the incident response process and learning lessons to improve the security posture.

Carry out testing drills that simulate real-life attacks, and make sure all employees know their role in the incident response. Try to balance thoroughness and speed when responding. Be clear about when to move to the next stage, but move as quickly as possible.

4. Backups

Small businesses cannot afford to spend time and money rebuilding IT systems after an attack. There is no way back for companies that lose all of their customer data. That’s why an SMB cybersecurity plan should require backups of data and critical workloads before attacks occur.

• There is no need to store all data. Categorize databases and workloads according to their importance.

• Backup data is required to restore network and website functionality in the event of ransomware attacks.

• Choose a cloud backup partner that encrypts your files securely and provides rapid access to company data when needed.

Robust data retention policies complement regular backups. These policies record:

• How long the organization stores user or customer data

• Where critical company data resides

• Deletion procedures to safely erase stored data.

Storing too much data wastes valuable space, but it is also a security risk. Attackers may steal valuable data on company servers, even if that data has no business value for the organization itself. Compliance also matters. For instance, healthcare companies need data retention policies that conform to HIPAA standards.

5. 2FA or multi-factor authentication

Authentication protects the frontline of small business network security: user access. Without proper authentication systems, malicious users can easily gain access to sensitive information. And with the technology available today, there is no excuse to leave networks undefended.

Implement multi-factor authentication (MFA) for all critical assets. MFA goes beyond passwords and demands additional identification factors. This could include biometric data, one-time passcodes, or mobile scans. The idea is to add additional protective layers and make it harder to access valuable data.

MFA or 2FA is not advisable for all network actions, such as using SaaS collaboration tools or sending emails. Limit their use to systems that matter. This ensures a seamless user experience while guarding high-value assets.

6. Education

Small business employees may mean well. But good intentions mean nothing without training and access to clear security policies. Staff need to know how to access network resources safely and how to prevent avoidable cyber-attacks.

Ensure staff are aware of phishing risks, and focus on the dangers associated with unsolicited email attachments. Business phishing is becoming increasingly sophisticated. All network users must be aware of how to detect malicious messages.

It also helps to train staff to use access controls safely. Explain why multi-factor authentication exists and how authentication systems work. Write clear policies explaining the security obligations of employees. And include details about how to change security settings via secure channels. Store your security policies centrally, and make them freely available to all network users.

7. Remote access

Remote access allows workers to move around their sales region while staying in touch with their central office. It makes life easier for employees who need to be at home to care for children. And remote work is an appealing feature for new hires.

The problem is that remote access can be insecure. Small businesses need clear security policies for remote access. Security measures should include:

• User access via Virtual Private Networks or secure remote access software.

• Denial of access from insecure public WiFi networks.

• Automated delivery of patched antivirus or DLP tools to remote workstations.

• Central approval of all remote work devices.

• IP allowlists and adaptive access controls to block unapproved devices.

• Training to enforce password hygiene and anti-phishing knowledge.

• Mandatory reporting of lost devices. Automated removal of access rights for users affected by device theft.

8. Strong passwords

Companies often invest huge sums in threat detection systems and encryption. But if employees use weak passwords, these efforts will have little effect. Enforcing a strong password policy is essential when defending critical resources.

• Make password hygiene a core part of your security training procedures

• Require strong passwords with a mix of lower and upper case letters, as well as non-alphabetic characters.

• Enforce mandatory password changes. Users should change passwords at least quarterly to protect against credential thefts.

• Source a secure password manager to automate password management. Make this available to all network users.

9. Engaging with cybersecurity professionals

SMBs usually don’t have sufficient resources to hire an IT security team. But they still need access to cutting-edge threat intelligence and advice when securing their networks. Enlisting the help of cyber security professionals is a good alternative strategy.

Businesses can commission security companies to carry out penetration testing and audit existing security systems.

Government agencies are also available to help. For example, the Federal Communications Commission (FCC) also assists small businesses, including the useful Small Biz Cyber Planner. It lets you organize milestones and covers the most important cybersecurity themes.

10. Regularly updating software and systems

Cyber-attackers routinely use exploits in unpatched software to force access to small business networks. It’s vital to deliver patches as soon as they become available. Delays expose your network to attack, resulting in data leaks before you have a chance to respond.

• Automate updates on all network applications and devices. This includes servers, routers, and hardware firewalls (if you use one).

• Audit software updates at least once a year. Apply any patches missed by automated delivery systems.

• Regularly consult threat databases to stay aware of current exploits. Remember to check exploits to SaaS services as well as on-premises applications.

11. Managing vendor and third-party risks

Small businesses rarely work alone. They depend on partnerships with suppliers, maintenance professionals, freelancers, and security experts. But not all companies manage third-party risks effectively.

When choosing third parties to work with, assess potential partners carefully. They should have clear security policies, including information about data collection and sharing. And potential partners should be happy to adapt to your access management practices.

Treat third-party accounts just like employees. Add them to centralized access management systems, and limit their privileges to prevent access to confidential data. Make sure employees gain approval for all third-party access, including non-human APIs associated with cloud services.

How can NordLayer help?

NordLayer is the ideal cybersecurity partner for small businesses. We offer a range of services that will help you tick off the boxes in your cybersecurity checklist. And our solutions can adapt to suit almost any SMB.

• IP allowlisting makes it easier to limit employee access and block unapproved addresses.

• Our Cloud VPN lets users connect securely from homes or public locations.

• IAM systems authenticate access requests and provide users with privileges matching their roles.

• Device Posture Checks assess remote work devices and highlight vulnerabilities. And admins receive instant alerts about connections from unknown devices.

With the right technology and expert assistance, SMBs can protect data, block malware, and avoid damaging data breaches. Get in touch with NordLayer today. Together we’ll find a way to solve your cybersecurity concerns.

FAQ

Can small businesses be targeted by ransomware attacks?

Yes, they can. Small businesses often fall victim to ransomware attacks. Stats from the UK suggest that a quarter of SMBs suffer ransomware attacks annually, while around 50% of targets pay their attackers.

Ransomware attacks can be more damaging for small businesses than established corporations. Small enterprises work on tight margins. The cost of paying ransoms may be ruinous. And they are also sensitive to reputational damage. Putting customer data at risk with poor security practices will hurt any company’s prospects.

How often should I update my passwords?

Small business employees should update their passwords every three months (or once per quarter). Users should change their password if the organization suffers a cyber-attack. And administrative users should change their passwords more often than low-level users.

Cloud network security is a general term for the measures needed to secure virtualized cloud environments. It covers policies, processes, controls, and technologies. And it applies to private, public, and hybrid cloud deployments.

Basics of cloud network security

Cloud network security resembles traditional on-premises network security but with important divergences related to defending virtualized environments.

Like on-premises security, cloud network security defends network assets against external threats. Security systems for the cloud assess access requests and authorize users to access resources. They provide visibility for security managers, including real-time alerts and audit logs. And they neutralize malware and illegitimate data transfers.

Unlike standard security solutions, cloud defenses are not based on-site. Cloud security systems function via software-defined networking tools. Virtual gateways reside in the cloud, where they can protect applications and data from access requests – wherever users may be.

The context: understanding cloud computing

Cloud computing is the use of virtualized platforms to host applications and store data. The cloud exists as a worldwide network of servers and is accessible via a standard internet connection.

The user’s apps and data reside off-site, removing the need for on-premises hardware. Instead, network resources are “virtualized”. Resources are accessible to the owner or user, but they are hosted by cloud providers.

Users can choose to access software-as-a-service (SaaS) apps. Or they can build customized cloud deployments via platform-as-a-service (PaaS). In all cases, security is a shared responsibility between users and cloud service providers (CSPs).

Providers must secure hardware used to host cloud apps or data. Users must protect any data passing through cloud environments. They are also responsible for managing access to cloud assets.

Elements of cloud network security

Cloud network security solutions vary, but could include:

• Integrated cloud security stacks – Includes next-generation firewall protection, anti-virus and anti-bot tools, intrusion prevention systems, controls for individual apps, IAM, and data loss prevention tools.

• Sanitization – Systems can filter low-level traffic and remove potential threats, without the need for full-scale inspection.

• Exploit protection – Protection against known Zero Day Exploits, with data derived from the latest threat intelligence.

• Traffic inspection – Inspection of SSL/TLS traffic passing throughout virtualized environments. Analyzes encrypted traffic without compromising speed.

• Centralized security administration – Solutions cover all cloud applications and storage assets. They integrate seamlessly with existing resources (including on-premises networks), providing total awareness of network activity.

• Segmentation – Cloud network security applies micro-segmentation to limit user permissions and guard confidential data.

• Remote access – Ensures secure access for remote workers and third parties. Users can connect to cloud assets safely from any location.

• Automation tools – Includes automated extension to newly installed cloud services. Automated workflows blend ease of use and security, allowing companies to harness the potential of the cloud.

• Simple integration – Cloud security tools integrate with legacy applications, operating systems, and third-party security systems.

The importance of cloud network security

The cloud is everywhere in modern life. Businesses, non-profits, and government agencies all rely on cloud infrastructure to deliver services and host workloads. But the rise of the cloud has created new security vulnerabilities. This means that organizations need to rethink their network security policies.

Traditional on-premises networks have simple security architecture. Central resources are protected by the network perimeter. Endpoints are few in number and easy to monitor. Access patterns and user communities change slowly, if at all. In this context putting in place firewalls and threat detection systems is relatively simple.

Cloud network security presents a different set of challenges.

• In the cloud, there is no standard network perimeter. Users can access cloud gateways anywhere. IT teams rarely manage on-premises resources. Instead, cloud assets are maintained by cloud providers on servers across the world.

• A public cloud environment can change rapidly. Employees might spin up new SaaS instances or cloud APIs. Staff could bring online new cloud storage containers to backup data or handle overflows.

• Security teams need to maintain awareness, track user activity, and neutralize threats. Organizations need a cloud network security strategy that locks down critical cloud assets while enabling users to take advantage of cloud computing.

Cloud network security benefits

Adopting a cloud network security strategy has many advantages. The benefits of retooling your security setup for the cloud include:

Improved data security

The most important benefit of cloud network security is enhanced protection for sensitive data.

Cloud security solutions encrypt data at rest on the cloud. If files are stolen, cybercriminals will not be able to read data easily. Encryption of data in transit also makes it harder to track information flows and launch targeted interception attacks.

Micro-segmentation separates confidential data from the rest of an organization’s cloud network. Data resides in software-defined compartments that are accessible with the right credentials. Cloud security systems can define these segments at a granular level.

Better visibility for administrators

IT teams need visibility to monitor threats and user activity. But legacy security solutions are not well-adapted to discovering cloud apps and tracking activity in a cloud environment.

Cloud-native network security systems bring together all virtualized assets. Admins can monitor network activity in real-time via a single pane of glass. And automated alerts deliver information about potential threats before they become critical.

Simplified cloud policy management

Security policies should reflect the security needs of network owners and be delivered to all users. But delivering security policies consistently in cloud settings is a complex task. Unified cloud network security systems solve this problem.

IT teams can automatically deliver updated security policies to endpoints. Cloud-native solutions also make it easier to deliver policies across hybrid or multi-cloud environments.

Threat analysis and neutralization

Cloud resources are vulnerable to data breach attacks. Compromised remote access devices, phishing emails, and credential theft are common entry methods. Cloud-native security controls are the only effective response.

Robust security systems detect, contain, and neutralize malicious threats before they cause damage.

Cloud network security uses threat intelligence to counter the latest threats. Intrusion detection systems guard cloud gateways and scan network traffic. Anti-bot scanners also track emerging DDoS attacks. This prevents downtime from traffic flood attacks.

Security automation

Automation allows IT teams to work efficiently and securely. Users can automatically extend access controls and threat detection to new cloud resources. There is no need for lengthy manual configuration processes. New services receive instant coverage, limiting the risk of human error.

Cloud network security challenges

Cloud network security systems make sense for organizations that manage pure cloud or hybrid networks. But implementing cloud security is not a simple process. Challenges faced by organizations include:

Understanding shared responsibility

Under the shared responsibility model, CSPs and users share responsibility for securing cloud resources. This is accepted by users when they source cloud solutions. But determining areas of security responsibility can be difficult.

• Cloud users must secure apps and data stored on the cloud. They must manage user access and monitor external threats.

• CSPs are responsible for securing cloud infrastructure. They harden cloud servers to block data thieves or viruses.

This model leaves scope for overlap and confusion. For example, cloud users may rely on encryption provided by their cloud service provider. As a result, users may not apply encryption for data in transit or use Data Loss Prevention tools.

It’s essential to define areas of responsibility before activating cloud services. Most SaaS providers build security features into their products. But users always have a role to play, and this varies between different cloud contexts.

Managing dynamic cloud environments

Change is a core feature of cloud deployments. Apps come online constantly. Configurations may change to reflect developing workflows. New users connect from home or abroad. And individual employees can connect cloud containers with a few mouse clicks.

Automation can sometimes make this problem worse. For instance, companies may use autoscaling to build cloud deployments quickly. This boosts efficiency, but it also leaves security teams scrambling to catch up.

Cloud network security systems need to adapt to change. Admins must track access requests, respond to alerts, and discover threats if they infiltrate network infrastructure. This is even harder in hybrid environments that mix on-premises systems with extensive public and private cloud deployments.

Cloud network security best practices

Achieving cloud security can be challenging. But managing cloud security is far from impossible, even for small businesses. Follow these cloud network security best practices and build a security solution that meets your goals:

1. Apply Zero Trust principles

Zero Trust Network Architecture (ZTNA) is a security model that teaches users to trust no one. This is a good rule to apply when securing cloud infrastructure.

Avoid situations where users have global network privileges, and adopt a denial-by-default stance. Require more than one authentication factor when allowing user access. And segment cloud environments to limit east-west movement within the network.

Zero Trust changes the focus of security strategies to meet cloud computing needs. Instead of policing the network edge, admins concentrate on managing identities. This is a good fit for dynamic cloud environments. Deployments may constantly change. But user communities are easier to manage.

2. Lock down interfaces between the cloud and the internet

Internet-facing assets are a critical security risk. Access portals, web forms, and email accounts connect with the wider internet. This makes them common vectors for malware and data theft attacks.

Configure cloud apps to minimize contact with the internet. If necessary, leverage threat protection tools to guard vulnerable points. Web Application Firewalls (WAF) can deny access to suspicious network traffic. DDoS and intelligent detection systems handle malicious agents that breach the firewall.

Set automated alerts to inform admins about potential risks. When building cloud network security systems, prioritize internet-facing assets. Carry out enhanced risk assessments, log user activity, and test access controls to secure entry points.

3. Use micro-segmentation to protect critical data

Cloud security systems usually include the ability to micro-segment networks. Micro-segmentation lets you guard critical data with an additional layer of protection. This has security benefits, while also helping companies comply with relevant data security regulations.

4. Use private cloud solutions to enhance security

Private clouds allow users to communicate and collaborate without creating links to the external internet. This limits the scope for attackers, whether they use email phishing or malware injection.

Build networks that blend private and public cloud tools without compromising security. Determine which workflows require internet access. Switch everything else to private access technology that does not require external IP addresses.

5. Work with partners to establish security responsibilities

The principle of shared responsibility divides security functions between service providers and consumers.

Before commissioning new SaaS or IaaS products, be clear about security responsibilities. Create a security policy for each cloud service explaining your areas of responsibility and the security controls you will use. This should complement your cloud partner’s security policy. There should be no areas of ambiguity.

6. Write and deliver clear cloud security policies

Robust cloud network security rests upon good documentation and organization.

Cloud security policies define the controls used to secure cloud resources. This could include multi-factor authentication, Identity and Access Management, and data encryption. Policies also inform users about their security responsibilities.

Every SaaS app or cloud-hosted database should have a security policy. Store policies centrally. And use automated delivery to ensure that policies are implemented consistently and rapidly.

The role of AI and machine learning in cloud network security

Cloud network security is advancing all the time. And one of the most exciting research areas is the application of Artificial Intelligence to secure cloud environments.

AI harnesses machine learning to assess cloud security threats. Also known as User and Entity Based Analytics (UEBA), this technology scans user activity to detect malicious agents. AI engines compare real-time user behavior to logs of previous activity. In theory, this information helps to authenticate legitimate users and unmask intruders.

However, UEBA faces some challenges before becoming mainstream. For example, AI requires structured data sets and huge amounts of information to function properly. Generating useful data takes time and may also breach privacy regulations.

Attackers will also adapt to the use of machine learning. Expect to see Advanced Persistent Threats (APTs) that gather user activity data and build fake profiles to fool UEBA scanners. If IT teams rely too much on AI, this could become a security threat.

Cloud network security: key takeaways

Legacy security systems were designed for on-premises networking. Next-generation cloud security tools are built into the cloud, where they operate alongside SaaS apps and cloud infrastructure.

• Threat detection systems neutralize malware attacks.

• Access management tools block unauthorized users.

• Segmentation keeps high-value assets safe behind additional barriers.

• Encryption conceals data from external intruders

These features work together to mitigate security risks associated with the cloud. In a world where businesses depend on cloud infrastructure, robust cloud network security is essential.

Looking for a cloud network security solution?

NordLayer will help you build customized cloud network security architecture. Our products include a range of cloud-native features to protect data and enable secure collaboration. For example, users benefit from:

• Seamless identity management.

• Threat blocking tools to analyze network traffic and block cloud threats.

• Secure gateways link remote workers to the cloud

• Control access with IP allowlisting.

Achieve reliable, comprehensive cloud network security. Get in touch with NordLayer and discuss your options today.

As businesses increasingly shift towards digitalization, secure access to apps cannot be overstated. Today, data breaches and cyberattacks are a constant threat, making cloud security a critical business function. It’s especially difficult with collaborative tools where in-house and external team members work on joint projects.

As a web-based interface design and prototyping tool, Figma allows teams to collaborate in real-time, making various design projects easier to manage and execute. Yet, given its collaborative nature and integration capabilities with other tools, this makes Figma’s security a critical concern for these organizations.

In this article, we’ll look at Figma’s access security and highlight some best practices to prevent various risks.

Why is it important to secure access to Figma?

Figma, a collaborative interface design tool, has become an integral part of the work of designers and developers across industries. As a cloud-based application, Figma allows teams to co-design and manage projects easily, bringing together freelancer help and in-house employees allowing them to create, share, and edit designs in real-time. As many enterprise projects are considered confidential information, its secure access has become a growing concern.

Secure access to Figma projects is essential to ensure the integrity of the designs and limit access to protect the intellectual property of the organization or involved individuals. Therefore, its security is a crucial aspect to consider for all users.

Figma security best practices

Several key features in Figma can help organizations to edit privileges, sharing files securely. Here are some best practices that could help your team to secure their work.

1. Consider investing in a professional account

Figma’s Professional plan enhances security measures to offer finer controls over file and prototype permissions. This enables effective management of teams and grants members access to specific Figma file folders and projects. The Professional account also includes unlimited version history, facilitating the tracking of modifications made to a Figma file and identifying the individuals responsible.

2. Use work email addresses for all team editors

If a team member engages in unauthorized activities, it’s a good practice to use work email addresses for all team editors. It enables your company’s IT or security team to promptly revoke edit privileges, maintaining the security and integrity of your organization. This creates an effective safety net against potential threats and can mitigate risks arising from unauthorized actions (i.e. a freelancer going rogue).

3. Create projects backups

Once a project reaches a significant milestone or is considered complete, consider archiving .fig files in a separate file system from Figma. This might involve exporting the final work as PDFs or prototype videos, followed by exporting source files. When the project is officially concluded, relocating these files to a yearly archive with tighter access controls makes sense. Developers can also use these files as a reference for new projects.

4. Ensure that your team owns all Figma files

The ownership of crucial Figma files should be exclusively retained within the team and not granted to external individuals, freelancer colleagues or clients. Figma files include sensitive and proprietary information, including design assets, user interface components, and collaborative work. Therefore, passing ownership to external parties could not only compromise the project’s confidentiality but also pose the risk of unauthorized modifications, distribution, or misuse of the content.

5. Restrict the number of files available for non-team members

Figma offers some access controls built-in. For example, it allows sending invites at the file level. As a general guideline, it’s advisable to refrain from sending invitations to external individuals at the project level unless it’s absolutely necessary. Furthermore, Figma allows granting access solely to prototypes within files. This feature is a lifesaver when individuals require visibility into the prototype without access to the underlying design work. These functions combined allow careful control and protect the access of their design files, ensuring collaboration while maintaining data privacy.

6. Sharing should be invite-only

Files sharing is one of the key priorities when setting up secure access to Figma. While public share links may seem quick and easy, they often fall short of providing robust protection for sensitive information. That’s why it’s highly recommended that the default setting for file sharing should be set to invite only. This way, an additional layer of control and accountability is added. By curating a precise list of invited individuals, the Figma file owner can rest assured that only trusted parties can access the file’s contents.

7. Regularly review sharing permissions

Figma file owners should frequently review the individuals invited to access their files. This helps keep invite-only lists in check, keeping them consistently updated (focusing on disabling publicly available links when they’re no longer needed). It not only ensures data security but also safeguards the integrity of the design process. Figma file owners can use this as a proactive measure to mitigate potential security breaches and stay up to date in terms of team access.

8. Handle shared libraries with caution

Shared libraries demand an added level of attention and consideration. It’s imperative to minimize edit access permissions when it comes to critical design libraries. In most cases, this means that individuals outside the team should never have the opportunity to change your design system. By adhering to this stringent approach, you can safeguard the consistency and stability of your design libraries.

9. Enable two-factor authentication (2FA)

The default Figma password protection is inherently vulnerable to various risks like password reuse or exposure through data breaches. 2FA adds an extra layer of authentication beyond just a strong password. It requires the team to provide additional information, typically a one-time password (OTP) or a verification code, usually generated on a separate device. This ensures that even if someone manages to obtain or guess a user’s password, they still need access to the second factor to gain entry.

10. Educate employees about phishing

Many phishing and social engineering attempts rely on tricking users into revealing sensitive information or compromising their accounts. Educating team members about these threats increases their awareness of the tactics employed by malicious actors and may help them to recognize potential attacks. As Figma accounts often contain valuable and confidential information, their hijacking could lead to data breaches or unauthorized modification to design files. Better-educated employees can protect their accounts better, use stronger passwords, and be cautious about sharing account information.

How can NordLayer help?

Figma is a modern necessity for most creatives and designers. With flexible tools to connect everyone in the design process, it helps to deliver better products and services faster. From websites, applications, and logos — Figma allows users to improve workflow and get creative. Yet, its security is a concern requiring finding a balance between security and ease of use.

Secure access to SaaS apps can be easily improved by implementing IP allowlisting with NordLayer. Our tools help to manage access securely, secure network edges, and track user actions across endpoints. Providing an encrypted and secure internet connection safeguards your team’s Figma activity.

Contact us today, and discover how to combine the benefits of Figma with airtight security.