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10 Business Email Security Best Practices

What is email security for business?

Email security for business is a rather broad term but can be defined as all the measures companies take to protect their email systems, networks, and data from cyber threats. With hacker techniques becoming more sophisticated every single day, companies must stay on top of the evolving cybersecurity landscape and adjust their security tools and strategies accordingly.

Enterprise email security deals with a much larger scale of email users, infrastructure, and data than email security for small businesses. While the size of the company requires complex, robust, and scalable security solutions, secure online behaviors are universal and protect employees regardless of where they work.

What is Business Email Compromise (BEC)?

BEC is a type of cybercrime that involves impersonating a trusted business contact, such as a CEO or supplier, to trick employees into transferring money or sensitive information. These scams are often the result of careful research and social engineering to create a convincing ruse.

According to the FBI, BEC fraud has cost companies over $26 billion globally since 2016, and the threat continues to grow. Small businesses are particularly vulnerable, as they may not have the resources or expertise to detect and prevent these attacks.

One example of a BEC scam involved the director of Puerto Rico’s Industrial Development Company, Ruben Rivera, who mistakenly made a transaction of $2.6 million to a fake bank account. In another case, Ubiquiti Networks Inc. the San Jose-based manufacturer of high-performance networking technologies, fell victim to a BEC attack that resulted in a loss of $46.7 million.

As the use of email continues to be an essential aspect of business communication, companies must remain vigilant and take proactive measures to defend against the threat of BEC. It applies to all kinds of companies: Email security for small businesses is as fundamental as for big corporations.

Why is email security important?

Email has become an integral part of our digital lives, functioning almost like a virtual ID card that allows us to identify ourselves online and sign up for services. As one of the most popular methods of online communication, our emails contain sensitive information about us. If malicious parties gain access, they can take over the user’s other online accounts, steal their confidential data, and pose serious financial and reputational threats to that user. This is why email is so often targeted by cybercriminals; according to Verizon’s Data Breach Investigations Report, 94% of malware is delivered via email. Given the risks and the frequency of email malware attacks, ensuring email security is crucial, especially in business environments.

 

Phishing is the number one email security threat

Phishing is a type of digital scam that is especially common in emails. It’s a form of social engineering where a hacker tries to deceive an employee into believing the email is coming from a credible source. Such emails usually have a CTA: it’s like a form of marketing. Except that phishing CTAs usually involve clicking on a malicious link or revealing sensitive company data to outsiders.

Well, just like any other marketer, hackers employ creative techniques to improve the conversion rates of their scams. The more deceitful the email, the higher the conversion rate. That’s why phishing emails can be difficult to spot at times. This highlights the importance of email security for business. Examples of phishing emails include:

  • Account verification scam. You may receive a phishing email that looks something like this: “Due to a recent security threat, we would like to ask you to verify your account by signing in through the link below. Failing to do so will result in the permanent deactivation of your account.”

  • Fake invoice scam. Hackers may send out emails saying, “We still haven’t received your payment for our services. Please use the link below to complete the transaction.”

  • Spear phishing. This is a more advanced and tailored form of phishing that requires hackers to do some research on your company. For instance, an employee may receive an email that looks like it’s coming from a specific coworker, instructing them to visit a website or disclose information.

Best practices for business email security

Falling for phishing scams can expose your company to data breaches and malware. Taking steps to appropriately ensure the security of your email will help protect your business from phishing and other forms of cybercrime:

1. Conduct phishing awareness training

Emails usually get breached through employee negligence and lack of knowledge. So the first way to increase email cybersecurity is to raise awareness about the main threat: phishing. All employees should receive in-depth training on email threat protection — recognizing and avoiding attempted phishing schemes. The main points to cover here are:

  • Becoming familiar with the main phishing schemes

  • Being suspicious about unusual requests

  • Never click on random links received through email

Once employees are familiar with these precautions, your company’s susceptibility to phishing emails will significantly decrease and your business email security will improve in general.

2. Train employees on how to deal with email attachments and suspicious email links

Email attachments and suspicious links are the most common methods cybercrooks use to spread malicious software. To establish well-functioning business or corporate email security, ensure your employees know these devious practices and are trained to spot them in real-life situations. With time and a lot of practice, your team will develop a sense of suspicious email links and attachments, which should considerably lower the potential attack vector and significantly improve your overall security posture.

3. Enable multi-factor authentication

You can make your account safer from hackers by connecting your smartphone to your email. Even if the passwords to your email accounts are leaked, no outsiders will be able to access them without having access to the device it’s connected to. All vital business accounts, not just email accounts, should have multi-factor authentication enabled.

4. Avoid using email when on public Wi-Fi

Public Wi-Fi poses massive risks to email security. If it’s unencrypted (which it often is), anybody can connect to the same network. You never know when a hacker will be that someone.

If a hacker intercepts your connection with unencrypted public Wi-Fi and catches you logging into your email, they can steal your email password. It’s best to steer clear of public Wi-Fi altogether, but if connecting to it is necessary, never transmit important data while on it.

5. Avoid using business emails for private purposes and vice versa

Most office jobs these days come with an email address. Some people get the temptation to use the new email address for all sign-ins. Need to sign up for a new streaming service? Well, why not use your brand-new business email for that? Everybody else does it, anyway, right?

At first, it might sound like a great idea. Yet using your enterprise email for private purposes and vice versa could cause significant security concerns for you as an individual and the company.

First, using a company email for your personal online activities allows for easier and simpler profiling. Consequently, that could lead to spear-phishing — a targeted phishing campaign or other targeted cyberattacks.

6. Encrypt company email

Encrypting company email using special email security software is a great way to steer hackers away. Encryption ensures that the only people able to view the emails are the sender and recipient. If a hacker intercepts an employee’s Wi-Fi connection or email account, they will not see any sensitive data.

7. Set up email security protocols

Email security protocols are immensely important because they provide an extra layer of security to your digital communications. The protocols are designed to ensure the safety of your communications as they pass through webmail services over the internet. Without the aid of email security protocols, bad actors can intercept communication in a relatively easy manner. Please familiarize yourself with the three most popular email security protocols and enable them to ensure secure communications.

  • Transport Layer Security (TLS): TLS — the successor of SSL, Secure Sockets Layer, protocol — encrypts email messages when they travel between mail servers. It makes it much harder for hackers to intercept the communication and eavesdrop.

  • Domain Keys Identified Mail (DKIM): DKIM adds a digital signature to emails, allowing receiving mail servers to verify the authenticity of the messages. It protects the company servers from phishing attempts and tampering emails.

  • Sender Policy Framework (SPF): SPF allows domain owners to create a list of mail servers that are authorized to send emails on behalf of their domain. When a company server receives the message, it can authenticate the sender by comparing its email address with the SPF records.

8. Improve endpoint security

To further fortify your security stance, take action to improve your endpoint security. Often the easiest and most effective way to boost endpoint security is by implementing security tools for company-wide use.

Consider deploying a VPN like NordLayer — a tool that encrypts the internet connection and data transferred over your business network. Antivirus software is another tool that should be used on all business workstations to ensure a proactive defense.

9. Don’t change passwords too often

Password fatigue is a fact of life — today, the average user has about 100 passwords on their hands. Keeping track of all the passwords is a challenge.

The conventional wisdom regarding password security is that you should change your passwords every 90 days. While that might sound like a reasonable security practice, it could lead to simpler and easy-to-crack passwords being used.

If you know that your employees take password hygiene seriously and craft hard-to-guess passwords and that none of their passwords were ever leaked, then they should stick to the passwords they already use. If any password (no matter how strong it is) is leaked or breached — the change should be immediate.

10. Use strong passwords for email accounts

Strong passwords are the backbone of account safety. Yet businesses often fail to secure their emails with strong passwords. If your business is like this, you should know that the easier the password, the easier it is to hack, especially through brute-force attacks. Brute-force attacks are when hackers try to guess a password by flooding your account with thousands of attempts.

To protect your business email from such attacks, ensure everyone in your organization secures their passwords. Secure email passwords are:

  • Long

  • Complicated

  • Contain different types of characters

  • Unique (never reused from other accounts)

These points are crucial if you want to ensure the safety of your business. However, passwords that are difficult to hack are also difficult to remember. The last thing anyone would want is to secure their account so well that they couldn’t even access it themselves.

Luckily, the business password manager and the enterprise password manager by NordPass can come to the rescue. If all members of your company use it for their accounts, their emails will be safe, and they won’t need to scratch their heads trying to remember their passwords.

Bottom line

Business email security is never a given. Even though platforms like Gmail or Outlook do their best to ensure the safety of their users, you can easily fall victim to hackers if you don’t actively protect your account. By following these ten email security best practices, the chances of getting your business emails hacked will be much slimmer because hackers will likely prefer more vulnerable prey.

About Version 2 Digital

Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About NordPass
NordPass is developed by Nord Security, a company leading the global market of cybersecurity products.

The web has become a chaotic space where safety and trust have been compromised by cybercrime and data protection issues. Therefore, our team has a global mission to shape a more trusted and peaceful online future for people everywhere.

What is WebAuthn? A deep dive into passwordless authentication

We’re sorry, passwords – you’re just not enough anymore

There was a time when passwords were our go-to for authentication. When they were made strong, they were reliable, tough to guess, and hard to crack. These days, however, with hackers using highly sophisticated phishing tactics and advanced password-cracking algorithms, passwords have been reduced to a weak link in our security practices. Sad but true.

And so, it’s time for us to explore better options for protecting our accounts and data. This means moving to a passwordless approach, which might sound a bit daunting but can actually make things more secure and user-friendly. Let us explain a bit more.

Limitations of password-based authentication

An average internet user has around 170 online accounts. Let’s suppose you have fewer, say, 40 accounts. Even then, once you start using a strong, 16-character password for each and every one of those accounts, you’ll quickly see it’s not a convenient method of ensuring online protection. And the problem is, it’s not so safe anymore, either.

According to Verizon’s 2023 Data Breach Investigations Report, stolen credentials are among the top three main methods of accessing organizations. This happens for a few reasons. First, many people reuse passwords across multiple accounts, so if one account is compromised, it can lead to others being at risk, too. Second, a lot of people use weak passwords that are easy to guess or crack. Third, cybercriminals trick users into revealing their login details through phishing. Additionally, many users don’t use multi-factor authentication (MFA), which normally provides an extra layer of security when hackers get ahold of their login credentials.

With these security concerns in mind, some organizations have explored the possibility of getting rid of passwords altogether and replacing them with something better. This brings us to WebAuthn.

What is WebAuthn, exactly?

Developed by the World Wide Web Consortium (W3C) in collaboration with the FIDO Alliance, WebAuthn is a web standard for secure authentication based on public-key cryptography. In simpler terms, WebAuthn allows users to log in to websites without using passwords, instead relying on biometrics, security keys, or other authenticators like passkeys.

The main goal of WebAuthn is to provide a more secure alternative to passwords, creating a safer online environment and significantly reducing the risk of phishing and other cyberattacks. Importantly, WebAuthn is backed by major web browsers and platforms, so you get a seamless and secure experience no matter what device or service you’re using.

So, how does WebAuthn work?

The process is pretty straightforward, and once you know the steps, you can easily visualize WebAuthn in action. Here’s how it works in a nutshell:

  1. Signing up: When you register for a service, the server sends a random value (also known as a “challenge”) to your device.

  2. Creating keys: Your device uses this challenge to generate a pair of keys: a public key, which is sent to and stored on the server, and a private key, which remains safely on your device.

  3. Logging in: Each time you log in, the server sends a new challenge. Your device encrypts this challenge with the private key, and the server verifies the encrypted data using the public key it has stored.

The whole idea is to keep your private key safe, even if the server gets hacked. This way, unauthorized parties can’t get access because the private key never leaves your device.

 

The benefits of WebAuthn

The WebAuthn standard is a real game-changer for everyone involved, though the benefits vary depending on whether you’re an end-user or a business. So, let’s now break down what each side can potentially gain and dive into how WebAuthn can help both hit a home run.

End-users

The biggest benefit for users is how much easier and quicker logging in becomes. No more hassle with complex passwords – often, it’s just one click to get into your accounts. And you don’t have to stress about security, either. WebAuthn boosts your privacy by using advanced cryptography, making it nearly impossible for cybercriminals to get into your accounts. Plus, it seriously cuts down on the risk of password theft and phishing attacks.

Businesses

For businesses, WebAuthn is a way to fight off the growing threat of credential-based cyberattacks. By adopting this standard, organizations can enhance their security posture with minimal disruption, as WebAuthn integrates smoothly with existing systems and workflows. This transition also translates into cost savings and improved operational efficiency by reducing password-related support requests. Not to mention the fact that businesses that implement WebAuthn can elevate their reputation by being seen as security-conscious.

WebAuthn in practice – popular use cases

Thanks to organizations like the FIDO Alliance, WebAuthn is gaining traction across many different sectors. In e-commerce, it’s revolutionizing the way customers log in and pay, making transactions more secure and smoother. Banking institutions have started to use WebAuthn to safeguard online transactions and account access, adding a robust defense against unauthorized access. Social media sites are also jumping on board, using WebAuthn to fend off phishing attacks and streamline the login process for their users. There are many other industries where WebAuthn has made a significant impact, which is why it’s becoming a technology that might soon make passwords a relic of the past.

Challenges and limitations

This might sound a little bold, but there are no major challenges or limitations when dealing with WebAuthn. While there might be some obstacles, they can be easily addressed with common-sense actions or by using available tools. Let us explain.

First, for WebAuthn to work properly and provide the right level of security, biometric data must be handled with the utmost care, ensuring it is protected against unauthorized access and misuse. This is a straightforward practice and essential for maintaining user trust. Though some might find this a big challenge, it is manageable with current security protocols and best practices, making it more of a standard requirement than a hurdle.

Second, some might argue that reliance on biometric devices may not be universally available or convenient for all users. However, as biometric technology becomes more prevalent in our digital lives, this concern is diminishing. NordVPN’s survey shows that more than 50% of Americans use biometrics daily, while other research indicates that over 80% of smartphones have biometric capabilities. So, we’re on track to make it a global standard.

Third, some claim that implementing passwordless solutions can be complex for developers, requiring companies to make significant investments and extra effort. However, there are already tools available that simplify this process, enabling businesses to implement password-free logins based on passkeys with ease. One such tool is Authopia.

Introduce passwordless logins for your customers today

Dedicated to helping organizations make passwordless options part of their login experience, we’ve created a tool called Authopia that allows them to easily add a passkey widget to their website or service.

It’s super simple to use: you just grab the pre-written code, have someone with basic IT knowledge implement it, register your product with Authopia, and voilà – you’ve got a passkey option available for your customers. It’s quick, efficient, and doesn’t require a big investment or the hiring of additional IT specialists. So, if you want to be ahead of the curve and enhance your login experience, consider giving Authopia a try.

If you need more info on going passwordless, check out our other materials, like the one where we compare passwords and passkeys to help you decide which is best.

About Version 2 Digital

Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About NordPass
NordPass is developed by Nord Security, a company leading the global market of cybersecurity products.

The web has become a chaotic space where safety and trust have been compromised by cybercrime and data protection issues. Therefore, our team has a global mission to shape a more trusted and peaceful online future for people everywhere.

What NordPass can do that OS-specific password managers can’t

It’s not about the name – it’s about functionality

Apple recently made headlines with the launch of Apple Passwords, a new password management app currently in beta for iOS 18 users. Although this is significant news, this isn’t the first time a major tech player has ventured into password management. Microsoft introduced its Windows Credential Manager with Windows XP back in 2001, and it has been a part of every version of Windows since then, continuously updated.

When a big name like Apple releases a new product, there’s always a buzz about it aiming to be the best in its category. However, a big brand name doesn’t always guarantee the best option available—though it doesn’t mean the product is bad either.

So, when it comes to choosing the right password manager, it’s important to look beyond the brand and focus on functionality. To help with that, let’s compare the features of these OS-specific password managers with NordPass and highlight the elements that stand out.

OS-specific password managers vs. NordPass

When comparing NordPass to platform-specific password managers, two key factors to consider are security and ease of use. Let’s dive into these aspects in detail:

Security

Although the core function of all password managers is to keep all passwords safe in one place, it is not that all password managers provide the same level of protection.

Password storage

Microsoft Credential Manager stores passwords locally on your device and encrypts them using the Windows Data Protection API (DPAPI). This setup is convenient for Windows users, but it relies on the security of the Windows operating system itself. Apple Passwords, in contrast, stores passwords in the iCloud Keychain, allowing secure access across all Apple devices.

NordPass takes a slightly different approach by keeping all passwords and other sensitive data in an encrypted cloud vault that can be accessed from any device. Moreover, NordPass uses XChaCha20, an encryption standard known for its exceptional security and performance, to encrypt the data before it is uploaded to the cloud. This ensures that all the information stored in the vault remains fully secure.

The zero-knowledge architecture

The term “zero-knowledge architecture” describes a design where a product is built so that the provider cannot access the user’s data stored in the system or service. Microsoft Credential Manager doesn’t fully follow this approach. Although it encrypts passwords, the encryption keys and processes are managed by Windows, which means Windows itself could potentially decrypt the data.

Apple Passwords uses a version of zero-knowledge with end-to-end encryption. This setup ensures that Apple can’t access your passwords because only your device holds the decryption keys.

NordPass goes all in with zero-knowledge architecture, with encryption and decryption occurring only on the user’s device to ensure that no one—including the NordPass team—can access their passwords.

Safe credential sharing

Microsoft Credential Manager doesn’t offer a built-in way to share passwords, so you have to do it manually, which can be quite risky. Apple Passwords makes sharing easier and more secure by using AirDrop and iCloud, with encryption to protect your credentials during transfer. NordPass, however, offers secure password-sharing features directly in the app, allowing you to share passwords with trusted contacts through encrypted channels.

 

Ease of use

The ease of use for password managers largely depends on their compatibility with your devices and how simple it is to use and manage your stored passwords. Let’s look at how these aspects compare among the OS-specific solutions and NordPass.

Compatibility

Windows Credential Manager is well-integrated with the Windows system but is limited to Microsoft environments. It only supports browser extensions for Internet Explorer and Microsoft Edge, which might be inconvenient for users who prefer other browsers.

The Apple Passwords app works seamlessly across Apple devices like iPhones, iPads, and Macs, and integrates well with various Apple services. It also offers browser extensions for Safari, providing a smooth experience for users within the Apple ecosystem. However, its support for non-Apple platforms and browsers is highly limited.

NordPass offers broad compatibility across multiple operating systems, including Windows, macOS, Linux, iOS, and Android. It also provides extensions for popular browsers like Chrome, Firefox, and Edge, ensuring a consistent experience regardless of the platform or browser you’re using.

Login experience

Microsoft Credential Manager does a decent job with autofill and autosave for Windows apps, but it’s quite basic compared to other options. Apple Passwords excels at autofill and autosave features within the Apple ecosystem. It automatically fills in login details and saves new passwords across Safari and other supported apps, making it easy for users to manage their credentials on Apple devices.

NordPass offers robust autofill and autosave features across various browsers and applications. It ensures that your credentials are automatically filled in and saved as you browse, making password management effortless. NordPass also provides seamless integration with its mobile and desktop apps, enhancing the overall user experience.

Additional features

Some modern password managers do more than just help you manage your passwords – they offer extra features that can boost your cybersecurity and make navigating the online world somewhat easier. However, this isn’t true for all of them.

OS-specific solutions

Microsoft Credential Manager mainly focuses on handling credentials without offering much beyond that. Its key extra feature is support for Windows Hello, which allows you to log in using biometric authentication.

Apple Passwords, on the other hand, provides a wider range of features. It can detect weak, reused, and compromised passwords, generate strong new ones, and sync credentials across Apple devices. It also integrates with two-factor authentication, generating and autofilling verification codes for supported accounts. These features make Apple Passwords a more optimal choice for Apple customers.

NordPass

NordPass includes the features of Apple Passwords, such as password health checks, secure credential sharing, two-factor authentication (2FA), password generation, and data breach alerts. But it also offers some additional benefits:

  • Email Masking: This feature lets users create temporary email addresses for signing up for services or newsletters so that they don’t have to share their real email addresses.

  • Activity Log: With NordPass, businesses can keep an eye on all account access activity across their organizations, making sure that only the right people are getting into the right resources.

  • Data Breach Scanner: Apple Passwords can alert you if your passwords are compromised, and so can NordPass. But NordPass goes a step further with its advanced data breach monitoring tool for businesses. It scans the dark web for any mentions of a company’s credentials and sends instant alerts if its business information is at risk.

  • Company-Wide Settings: NordPass also lets organizations set and enforce a strong password policy for all employees. This ensures everyone uses secure passwords, enhancing overall security.

Additionally, by making it easy to onboard and offboard members, and featuring a user-friendly design that’s easy to navigate, NordPass provides a comprehensive solution that covers a lot of cybersecurity ground. This allows both individual users and organizations to protect themselves more effectively and enjoy greater freedom online.

What are the risks associated with using an OS-specific password manager?

First off, using a password manager tied to a specific OS, like Apple Passwords, can cause issues if you want to sync or access your passwords across different devices, unless they’re all from Apple. This could lock you into one vendor’s ecosystem and make it difficult to switch platforms later without losing access to your passwords. There are also potential security risks if the OS updates, which could affect how the password manager works and lead to compatibility issues or vulnerabilities.

For companies, the problems can be even bigger. Employees on different operating systems might face inefficiencies because there’s no unified solution, leading to downtime and decreased productivity. IT departments would need to manage multiple systems, which can be more complex and require more time to support and maintain. This might also mean extra training, which adds to the costs.

Additionally, since it’s uncommon for all employees to use the same brand of device, enforcing consistent security policies for multiple password managers becomes challenging. This can create security gaps and make it harder to meet some industry standards and data privacy regulations.

Give NordPass a try and form your own opinion

We could go on to explain the differences between NordPass and OS-specific password managers, and point out how we think NordPass excels in terms of security and usability. However, it’s always better to feel the difference rather than just hear about it.

Therefore, we encourage you to try our 14-day free trial for the Business plan (30 days for Premium) and see for yourself how NordPass offers an enhanced password management experience beyond what you might expect from similar tools. We’d be interested to hear your thoughts!

About Version 2 Digital

Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About NordPass
NordPass is developed by Nord Security, a company leading the global market of cybersecurity products.

The web has become a chaotic space where safety and trust have been compromised by cybercrime and data protection issues. Therefore, our team has a global mission to shape a more trusted and peaceful online future for people everywhere.

How to change or reset your Instagram password

Why reset your Instagram password? 

Most people don’t think about changing their login details unless they forget them, but there are several reasons why you should know how to reset your Instagram password.

The primary concern when you’re online is security. For most users, Instagram’s private messenger is now one of its main appeals. Many also depend on the app to promote their business, which makes maintaining security even more essential.

Hackers are always looking for new ways to steal data, and social media accounts are tempting targets. These days, Instagram scams are rampant. Bad actors are increasingly becoming more sophisticated in the way they act. One of the best ways to combat this threat is by changing your password regularly or using a password manager.

Using the same details for multiple sites increases the risk of password cracking. The hack could spread if one account is compromised unless you can quickly change passwords elsewhere.

What happens if your Instagram is hacked?

We usually worry about attackers spying on emails or stealing banking information, but a hacked Instagram account can also be a real problem. Once a malicious actor takes control of the profile, they can change the password and lock the user out.

For many of us, Instagram is one of our main messaging services, through which we share personal photos, talk to our friends, and keep in touch with family. Would you want a stranger to access your inbox?

As we mentioned before, for many businesses and entrepreneurs, Instagram provides an essential platform for promotion and direct sales. Losing control of that account could mean a disruption in revenue and, even worse, the loss of a critical marketing channel.

Being able to change your login details is a must. You can reset Instagram passwords through a web browser if you don’t have access to your phone or directly through the app on your device.

How to change your Instagram password on the app

The process of resetting your Instagram passwords is essentially the same whether you use an iOS or Android device. Here are the steps that you should follow:

  1. Open your Instagram app.

  2. Click the account icon in the lower-right corner.

  3. Click the three horizontal lines at the top right of the screen.

  4. Click “Settings.”

  5. Click “Security.”

  6. On the Security page, click “Password.”

  7. Input your current password.

  8. Input your new password and click “Save” or the checkmark.

How to change your Instagram password on the desktop website

  1. Navigate to the Instagram site on your web browser.

  2. Click the account button in the top-right of the window and click “Profile.”

  3. Click the “gear” button to the right of Edit Profile.

  4. Click “Change Password.”

  5. Input your current password.

  6. Input your new password and click “Change Password.”

How to reset a forgotten Instagram password

You can reset a forgotten password through a browser or directly through the app.

  1. Navigate to the login page, either in-app or through a browser.

  2. Click “Forgot password?” or “Get help logging in.”

  3. Input your username or email address. Depending on how you’ve set up your account, you may also be able to use your phone number.

  4. Instagram will send instructions to your associated email address, which you can follow to confirm your identity and reset the password.

How to reset your password using your Facebook account

If your Instagram account is linked to your Facebook profile, you can use your Facebook account to reset your Instagram password. Here’s how to do it:

  1. Open the Instagram app.

  2. Click on “Forgot password?” on the login interface.

  3. Select “Log in with Facebook.” This will take you to a Facebook login screen if you’re not already logged in to Facebook on your device.

  4. Log in to Facebook.

  5. Follow the instructions provided to reset your Instagram password.

Additionally, if you need instructions on how to reset your Facebook password, check out our blog on the subject.

Password protection

Changing your login credentials regularly is an integral part of password best practice. To secure your accounts online, a password manager will ensure that you never get locked out of your Instagram account again.

NordPass generates complex passwords that hackers will struggle to crack, storing them in encrypted vaults. The service auto-fills forms and login interfaces, so you don’t need to worry about remembering your details.

It’s a simple solution that will strengthen your data security and make accessing social media the stress-free experience it should be.

About Version 2 Digital

Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About NordPass
NordPass is developed by Nord Security, a company leading the global market of cybersecurity products.

The web has become a chaotic space where safety and trust have been compromised by cybercrime and data protection issues. Therefore, our team has a global mission to shape a more trusted and peaceful online future for people everywhere.

Amazon passkey: What it is and how to set it up on your account

Welcome to the passwordless era

Passwords are on the brink of retirement. They have served us well as an authentication method for a long time, no doubt about that. But like all technologies, they are being replaced by the next best thing. Right now, that thing is password-free authentication, already adopted by companies like Amazon, Google, and Apple to allow their customers to log in to their services quickly and securely without passwords.

Other organizations are expected to follow in the footsteps of the big players, especially since they can use free tools like Authopia by NordPass to effortlessly add a passkey-based login option to their website or service. The term “passkey-based” is pivotal here. What exactly are passkeys, and why are they considered the successor to passwords? Let’s dive in and find out.

What are passkeys?

Simply put, passkeys are a new authentication method that allows users to log in to their accounts on websites or services without using passwords. It relies on cryptography to provide secure authentication—sets of cryptographic keys, to be exact. One key, known as the “public” key, is stored on a server, while the other, the “private” key, remains on the user’s device. During the login process, the key from the user’s device is verified against the key stored on the server. If the two keys match, the user is granted access to the account.

Since the keys are generated by the system, there’s no need to remember them, which makes the technology much more user-friendly compared to passwords. Moreover, because encryption is used, passkeys offer greater security than even the longest and most complex passwords can provide.

How to enable Amazon passkeys

Setting up passkeys on your Amazon account is a straightforward process that can be completed in just a few minutes. However, the steps vary slightly depending on whether you are using a desktop or a mobile device. Let’s now review the setup process for both options.

Setting up passkeys via the Amazon website (desktop)

  1. Open your web browser and go to amazon.com.

  2. Access your account settings and scroll down to the “Login & Security” section.

  3. Find the option for “Amazon Passkeys” or “Two-Step Verification.”

  4. Follow the on-screen instructions to set up your passkey settings.

  5. Confirm the setup by scanning a QR code displayed on your computer screen with your mobile device, and authenticate using your mobile device’s biometric features.

  6. To verify that everything is set up correctly, log out and log back in using your newly set passkeys.

Setting up passkeys via the Amazon app (mobile)

  1. Launch the Amazon app on your iPhone, iPad, or Android device.

  2. Tap the menu icon and navigate to “Account.”

  3. Select “Login & Security.”

  4. Click on “Set Up” next to the “Passkey” option.

  5. Follow the prompts on your device to authenticate using your fingerprint or facial recognition.

How to sign in with an Amazon passkey

Once enabled, using passkeys to log into your Amazon account is super easy. All you have to do is:

  1. Visit the Amazon website and open the account login form.

  2. Enter your email or mobile number.

  3. Instead of entering your password, click on “Sign in with Amazon passkey.”

  4. Enter your passkey, for example, by using a biometrics scanner on your device.

  5. You’re securely logged in!

How to delete your Amazon passkey

If for some reason you would like to delete your Amazon passkey, you need to go back to your account settings and navigate to the “Login & Security” section. Once there, select the active passkey and click on “Delete.” When you confirm your choice, your passkey will be removed and your account will revert to the traditional password login option.

Can you use Amazon passkeys on multiple devices?

As a matter of fact, yes, Amazon passkeys can be used on multiple devices. Once you enable a passkey, it’s stored in your cloud service account, so you can use it across all linked devices. Therefore, when you access Amazon from another device using the same cloud service account, the passkey should automatically appear as a login option.

Effectively store and manage your passkeys with NordPass

If you want to be passwordless and start using passkeys to log in to your Amazon and other accounts, you need a solution that will allow you to store and manage your passkeys effectively. One such solution is NordPass.

Although primarily known as a password manager, NordPass fully supports passkeys and was one of the first tools of its kind to do so. This means you can now use it to create, store, and manage your passkeys with ease, significantly improving your login experience in terms of both security and convenience.

In other words, NordPass allows you to keep all your passkeys in an encrypted vault accessible only to you. And since NordPass is available on Android and Apple devices, you can quickly access your passkeys anytime, from any device.

So, if you’re ready to move away from traditional passwords and embrace the latest passwordless technology, NordPass can help you get started. Give it a try and see the difference for yourself.

About Version 2 Digital

Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.

Through an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.

About NordPass
NordPass is developed by Nord Security, a company leading the global market of cybersecurity products.

The web has become a chaotic space where safety and trust have been compromised by cybercrime and data protection issues. Therefore, our team has a global mission to shape a more trusted and peaceful online future for people everywhere.

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