What is a hardware security key, exactly?

In basic terms, hardware security keys are small physical devices that boost your online security by adding an extra layer of authentication. They work with two-factor (2FA) and multi-factor authentication systems, requiring you to physically insert them into your device or tap the key to confirm that it’s really you trying to log in. By making you perform a security step in the real world, these keys significantly reduce the likelihood of unauthorized access by outsiders.

How do hardware security keys work?

Hardware security keys work by using cryptographic protocols to verify your identity. Here’s how it usually goes: you head over to the login page for your online account, enter your username and password, and then the system asks you for the hardware security key.

At this point, you either insert the key (usually into a USB port) or tap it if it’s already connected. This action generates a unique code or signature that confirms your identity. That’s it!

Because of this process, even if someone has your password and tries to use it, they won’t be able to access your account without that physical key.

Pros and cons of hardware security keys

Like many cybersecurity solutions out there, hardware security keys come with their share of benefits and drawbacks. Let’s dive into the pros and cons and see which side weighs more in the balance.

The benefits

• They are resistant to phishing: Hardware security keys are handy little gadgets that you plug into your device or interact with directly, making them super tough for hackers to bypass. So, even if someone manages to steal your password, they still won’t be able to get in without that physical hardware key.

• They are quite convenient: Unlike some other two-factor and multi-factor authentication methods, hardware security keys are really user-friendly and don’t require a lot of time or effort to access your account. Just think about it: with time-based one-time passwords (TOTP), for example, you have to open an authenticator app, read the code, and then copy and paste it or write it down on the login screen. It’s secure, but it involves a lot of steps. With a hardware security key, you just plug it in or push one button, et voilà—you’re in! This is still secure but way more convenient.

The drawbacks

• They’re not supported by all operating systems and websites: Right now, only a handful of apps and services accept hardware security keys as an authentication method. So, while you can easily use them to log in to your Google, Microsoft, Okta, or Amazon accounts, there are still plenty of places where you’ll need to use other methods.

• They do come with a price tag: While other authentication methods like TOTP codes, passwords, passkeys, and biometrics are free, hardware security keys will cost you. A single key can set you back anywhere from $20 to $80, and even the most expensive ones don’t work with every system or application out there.

• They can get lost: Since hardware security keys are physical objects—just like your house keys—it’s easy to misplace them. And if you lose one, you might end up locked out of your account until you find it again or can use another method to authenticate yourself (but only if that’s an option, of course).

What steps should I take if I misplace my hardware security key or if it’s stolen?

If you misplace your hardware security key or it gets stolen, the first thing you should do is revoke the key’s access to your account. To do this, log in using an alternative authentication method and go to your account settings to disable the hardware security key. After that, it’s a good idea to replace the lost or stolen key and update your security settings to ensure you’re using a different authentication method moving forward.

So, for instance, if you’ve been using a USB security key as your go-to multi-factor authentication method for NordPass, simply log in with another MFA option, such as a backup code. Once you’re in, just navigate to your Nord Account settings to adjust your MFA preferences or temporarily disable your hardware 2FA.

Use both a password manager and MFA to boost online security

Multi-factor authentication is a great way to keep your online accounts safe from unauthorized access. Each MFA method—whether it’s hardware security keys, TOTP codes, magic links, biometrics, or others—adds an extra layer of security. But if you really want to boost your online safety, combining MFA with a solid password manager like NordPass is the way to go. Why?

NordPass allows you to generate strong passwords on the spot and keeps them all safe in one encrypted vault. This means that the first authentication factor—your passwords—is well protected, significantly improving your overall online account security. But there’s more!

NordPass also supports various types of MFA, including hardware security keys, so you can add even more layers of protection to your password vault. Additionally, you can use NordPass as your go-to authentication app for TOTP codes when logging in to other websites and applications.

All of this shows that, with NordPass, you get a comprehensive solution that covers a lot of security bases at once. So, if you want to make sure your accounts are locked down tight, give NordPass a try and see the difference it can make.

What is ISO?

The origins of the International Organization for Standardization go back to 1946, when 65 delegates from 25 countries met in London to discuss the post-war future of International Standardization. The following year, the organization came into official existence as an international body for standardization. Over the years, ISO evolved to include 165 member countries, almost 800 technical committees, and more than 23,0000 international standards. ISO covers almost all aspects of technology and business, from food safety to computers and agriculture to healthcare. Essentially, ISO is there to ensure that various products as well as services are safe, reliable, and high quality.

What does it mean to be ISO-certified?

It is important to note that ISO does not certify companies itself. Simply put, to be ISO-certified means that a company, its services, management systems, or products have been thoroughly audited by an independent third party. During the audit, the independent third party ensures that the company conforms to the standards set by ISO. The certification means that the processes within the certified company work effectively and efficiently.

There are a variety of ISO certifications that are industry-specific. They range from social responsibility to risk management, occupational health, and safety. Each certification has its specific criteria and set of standards and is classified numerically. For instance, ISO certification for Information Security Management System is ISO/IEC 27001:2017.

What does ISO 27001 certification mean for NordPass Business?

NordPass Business’s Information Security Management System has been certified according to the ISO/IEC 27001:2017 standard. This particular standard ensures the continual improvement, development, and protection of information by implementing appropriate risk assessments, appropriate policies, and controls.

At NordPass, we strongly believe that the ISO 27001 certification is beneficial internally as well as externally. We see it as a way to further build trust with you — our users. Because the ISO/IEC 27001:2017 standard is devised to ensure information confidentiality, integrity, and availability, by getting certified we hope to help our users achieve a little peace of mind without just taking our word for it.

Furthermore, it is important to highlight that the work does not stop the moment we become ISO 27001 certified. To maintain a certified status, we will need to submit our Information Security Management System for regular audits.

Security is at the center of everything we do here at NordPass Business. We will continue the effort to provide our users with the password manager they deserve.

This practice, where employees use their personal devices for work, is called the Bring Your Own Device policy. But it’s not just about personal preference or convenience. A BYOD policy is a formalized approach that allows—or, in fact, sometimes requires—employees to use their personal devices for work-related activities while ensuring data security, compliance, and productivity for the organization. Let’s take a closer look at what a BYOD policy entails, how it’s shaping the modern workplace, what its drawbacks are, and why companies are embracing it regardless. 

Importance of BYOD security

Now, imagine Bob, a young but experienced business analyst, accessing sensitive client information from his personal laptop. As straightforward as it seems, there’s a critical factor at play—security. Since data breaches and cyberattacks are becoming more sophisticated and frequent, Bob’s access could be considered a double-edged sword. His personal device, outside the company’s control, could be vulnerable to risks that no one sees coming, including Bob.

This is where a robust BYOD security policy steps in. It’s not just about enabling access to company resources—it’s about enforcing the right security practices.

A company’s data is its lifeblood, and protecting it requires more than just trust in employees. It demands clear rules, stringent protocols, and continuous vigilance. Whether it’s encryption, multi-factor authentication, or password management, the security layer embedded within the BYOD policies ensures that convenience doesn’t come at the cost of exposure. Let’s take a look at some of the benefits of implementing a secure BYOD policy.

Benefits of the BYOD policy

Increased productivity

Employees are already familiar with their personal devices, which means they spend less time learning new systems. This allows them to work more efficiently, with fewer technical hiccups, and instant access to the tools they need whenever they need them—whether they’re in the office or working remotely.

Enhanced employee satisfaction

Let’s face it—people enjoy working on devices they’ve chosen for themselves. Giving employees this flexibility fosters a sense of autonomy, improving morale and job satisfaction. Hence, the Bring Your Own Device approach contributes to higher job satisfaction, better engagement, and possibly improved retention rates.

Faster technology adoption and cost savings

When you’ve got BYOD in the workplace, employees often use newer devices than those provided by the company. This leads to faster technology adoption without requiring the business to invest in the latest tech, which can save significant costs on equipment, updates, and repairs over time.

Flexible work environment

By combining WFA and BYOD policies, employees can work from virtually anywhere, at any time. This flexibility not only boosts productivity but also supports the work-life balance that’s never been as valued as it is today.

Enhanced company reputation

Companies that embrace the Bring Your Own Device model often develop a reputation for being forward-thinking and adaptable. This is attractive to potential employees and clients alike. The ability to support a flexible and mobile workforce shows that a company is prepared to meet the demands of a modern business landscape, enhancing its reputation in an already competitive market.

Challenges of the BYOD policy

While the benefits of the BYOD policy are obvious, the transition to a Bring Your Own Device environment isn’t without its challenges. As companies strive to embrace flexibility and mobile work capabilities, they must also navigate the complexities that come with managing and securing personal devices.

The complexity of ensuring data security

With employees accessing company data across various personal devices, ensuring consistent data security becomes quite a difficult task. Unlike company-issued devices, personal phones, laptops, and tablets vary in terms of security features, operating systems, and software. This means IT departments must account for a wide range of devices, all of which need to meet strict security protocols. Without a solid personal device policy, securing data on multiple endpoints becomes a daunting challenge.

Risk of device loss and malware attacks

Personal device loss is a significant risk in a BYOD environment. If an employee loses their device—whether it’s a phone left at a café or a stolen laptop—sensitive company data can be compromised. Additionally, personal devices, which often lack the same diligent security measures as company-owned equipment, are more vulnerable to endpoint attacks and malware. And once malware infiltrates an employee’s device, it can easily spread to the company’s network, introducing further security risks.

Growing awareness of security risks

As people become more aware of the security risks, companies are embracing BYOD policies, but with a twist—they’re putting data protection front and center. Businesses are now pouring resources into security tools like mobile device management (MDM) systems and encryption techniques to keep BYOD safe. The idea here is clear: while BYOD offers flexibility and helps cut costs, it also needs constant attention and smart security strategies to stay risk-free.

IT burden and security concerns

While BYOD lowers expenses related to hardware and software, it comes with increased responsibilities for IT departments. Managing a diverse range of devices, ensuring secure access to corporate networks, and responding to potential security breaches puts significant pressure on IT teams. The need for continuous monitoring, regular updates, and enforcing compliance can lead some companies to shy away from adopting BYOD policies altogether.

BYOD security best practices

Implementing a strong BYOD policy can seem like walking a tightrope—balancing convenience with security. To make it all work, companies need smart strategies that address both. Here are the top 5 BYOD policy best practices that help safeguard company data while maintaining the convenience of personal device use:

• Define usage boundaries: Set clear rules for what personal devices can access.

• Prioritize password management: Think secure, unique passwords for all apps, with a reliable password manager to simplify compliance.

• Keep devices updated: Ensure everyone runs the latest security patches.

Regular training: Educate employees about security threats like phishing.

• Prepare for breaches: Have a plan in place for when a device is compromised.

Businesses face unique challenges when implementing BYOD policies, but this is especially true for small businesses. Limited IT resources often mean businesses need to rely heavily on user education and simplified security solutions to maintain data integrity. A BYOD policy for small businesses should emphasize the importance of strong passwords, regular software updates, and basic encryption tools, ensuring personal devices work for you, not against you.

Bottom line

Developing and enforcing a solid BYOD policy is all about striking the right balance. It allows your team to use personal devices seamlessly while keeping sensitive data safe from unnecessary risks. However, to implement your policy effectively, you need the right tools—like NordPass.

NordPass offers a crucial layer of protection that is required to make the BYOD policy work. By allowing employees to securely store and manage passwords across all their devices—whether personal or company-issued—NordPass helps organizations defend against one of the most common vulnerabilities: weak or reused passwords.

By making NordPass part of your BYOD policy, you’re not just improving your company’s cybersecurity—you’re giving your team the freedom to work smarter. It’s about making security effortless so your workforce stays flexible—without the headaches of risky shortcuts.

And that’s not all—NordPass has plenty of other features to help keep things in check and prevent employees from relying on unauthorized solutions. If you’re curious to learn more, be sure to check out our website for all the details.