{"id":86721,"date":"2024-09-04T16:52:57","date_gmt":"2024-09-04T08:52:57","guid":{"rendered":"https:\/\/version-2.com\/?p=86721"},"modified":"2024-08-29T16:58:24","modified_gmt":"2024-08-29T08:58:24","slug":"our-top-tips-for-secure-video-conferencing","status":"publish","type":"post","link":"https:\/\/version-2.com\/en\/2024\/09\/our-top-tips-for-secure-video-conferencing\/","title":{"rendered":"Our Top Tips for Secure Video Conferencing"},"content":{"rendered":"
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What is video conferencing software?<\/h2>\n

In basic terms, video conferencing software allows multiple users to hold live video and audio meetings online, making it feel like they’re having a face-to-face conversation even though they’re not in the same room. It usually includes handy features like screen sharing, chat, and file sharing to ensure efficient and secure video teleconferencing. It’s commonly used for work-related virtual meetings and online classes.<\/p>\n\n

Cybersecurity risks in video conferencing<\/h2>\n

At the beginning of April, Zoom, one of the most popular video conferencing services, had a ton of security-related problems. Most of them revolved around poor encryption and data protection.<\/p>\n

Zoom always stated that it offers end-to-end encryption. However, it turned out to be far from the truth. It only encrypts data in transit, and to make matters worse, the developers have encryption keys that allow Zoom to decrypt its users\u2019 data.<\/p>\n

Another problem Zoom had to deal with was so prominent it even has its own name \u2014 zoombombing. It\u2019s a type of photobombing where hackers and regular internet trolls would get into people\u2019s video conferences and post malicious links, pornographic images, or use obscene language.<\/p>\n

Weak encryption combined with bugs in some of Zoom\u2019s apps also led to 500,000 of its users\u2019 credentials ending up for sale on the dark web. It doesn\u2019t help that Zoom is known to collect and sell users\u2019 data to third parties \u2014 without informing them about it.<\/p>\n

Even though Zoom was quick to react and patch most of these vulnerabilities, new exploits are likely to arise all the time \u2014 both in Zoom and other video chat services. Therefore, you should always keep tabs on the latest cybersecurity news. Otherwise, you risk your private conversations, passwords, and business secrets ending up online.<\/p>\n\n

What you can do to protect yourself<\/h2>\n
    \n \t
  1. \n

    Make sure to install the newest version of the app the moment it\u2019s available. Updates include security patches that are vital if you want to stay safe online.<\/p>\n<\/li>\n \t

  2. \n

    Never share the meeting link or ID publicly \u2014 send it to the people participating in the call only. If your app allows it, set a password for your meeting. Need help with creating a strong password? Try our password generator.<\/p>\n<\/li>\n \t

  3. \n

    Utilize other features your video conference app offers. Some have a virtual waiting room where you can approve every person. Others allow you to disable participant\u2019s cameras and microphones and even kick them out. Learn about all the features of your secure video conferencing software and how to use them to stay safe.<\/p>\n<\/li>\n \t

  4. \n

    Never accept video conference invites from people you don\u2019t know. It might be a scam or a catfishing attempt, so it\u2019s best to stay away from people you don\u2019t know.<\/p>\n<\/li>\n \t

  5. \n

    Always be mindful of what you say and show during a video call. Remember, everything can be recorded, and you never know where it will end up. So, don\u2019t share any information that\u2019s too personal or sensitive. Look for safer methods to discuss business secrets.<\/p>\n<\/li>\n \t

  6. \n

    Even though many video conferencing apps offer encrypted video calls, you should still take additional safety measures and do some research. Make sure they don\u2019t have any known vulnerabilities, the encryption protocols they use are bulletproof, and your own device is not infected with malware. If someone has control over your computer or phone, they will be able to listen in on your calls even with end-to-end encryption. Scan your devices regularly to make sure they are safe to use.<\/p>\n<\/li>\n \t

  7. \n

    Be careful with apps you never heard of. Only download them from official app stores, and always check whether the developer is trustworthy before installing it. Hackers are known to create fake versions of popular secure video conferencing software that infect your phone with malware.<\/p>\n<\/li>\n \t

  8. \n

    Usage of various video conferencing platforms is skyrocketing, and cybercriminals have their eyes set on them. Therefore, never reuse passwords, change them regularly, and come up with strong, complex passwords for your most sensitive accounts. If you need help remembering them \u2014 use a password manager<\/a> to store them all safely.<\/p>\n<\/li>\n \t

  9. \n

    Use Health Insurance Portability and Accountability Act (HIPAA) compliant<\/a> video conferencing software to ensure the safe handling of sensitive health information. Considering that sometimes employees need to share their health data with people in other departments (e.g. HR), you should create a safe virtual environment where they can do that without worrying about security.<\/p>\n<\/li>\n \t

  10. \n

    Make GDPR compliance<\/a> a top priority to confidently use video conferencing tools while keeping data protection standards high. This approach will help you avoid fines and legal issues for failing to comply with GDPR regulations. Plus, remember that adopting GDPR-secure video conferencing practices is a way to not only protect your participants’ privacy but also enhance trust and credibility.<\/p>\n<\/li>\n \t

  11. \n

    Use only strong passwords<\/a>, that is combinations of letters, numbers, and symbols that are complex and unique enough to prevent cybercriminals or malicious machines from identifying them. Also, you should implement two-factor authentication to increase the level of cybersecurity at your company. With two-factor authentication, employees must provide more than just their password to log in to your company applications or access company data. This means, for example, that they will be sent a verification code via email or SMS, or asked to use their biometrics to confirm their identity<\/p>\n<\/li>\n<\/ol>\n \n

    CISA guide for securing video conferencing<\/h2>\n

    The Cybersecurity and Infrastructure Security Agency (CISA)<\/a>, an agency of the US Department of Homeland Security, has released a guide on how to carry out video conferences in a secure way. In essence, CISA has come up with four tips that, when followed, can help you safely connect with others over a video chat. They are:<\/p>\n

    Make your network secure \u2014 Set up your router to use WPA2 or WPA3 wireless encryption standard, and create strong passwords for both the router and your Wi-Fi network.<\/p>\n

    Control access to your video conferencing software \u2014 Create strict policies, processes, and procedures so that only the right people can use your video conferencing software.<\/p>\n

    Create a secure environment for file<\/a> and screen sharing \u2014 establish secure rules regarding the types of files that can be shared during a video conference. Also, if you want to make a recording of the meeting, let all participants know about that.<\/p>\n

    Use only the latest versions of your applications \u2014 enable automatic updates and follow a patch management policy to make sure your applications are up-to-date and as secure as they can be.<\/p>\n\n

    Most Secure Video Conferencing Software<\/h2>\n

    Here are what we consider to be the best video conference tools available on the market today. They are:<\/p>\n

    ZoHo Meeting<\/b> \u2013 a video conferencing platform that not only provides all the communication features needed to connect with other team members, but it also encrypts all audio, video, and screen sharing to make sure all information \u2013 both personal and business \u2013 is safe and sound. Using ZoHo Meeting, you can easily record your meeting and share it with the people you trust. Plus, as a host, you can \u201clock\u201d the meetings so that they are fully private. This means you are in full control of who can join the meeting and be able to add\/remove participants at any time.<\/p>\n

    Microsoft Teams<\/b> \u2013 probably one of the most popular video conferencing tools available on the market, Microsoft Teams is a secure video conferencing service that comes with a wide range of features that can help you set up and carry out video conferences with ease. Not only does it allow you to connect with up to 10.000 people at once for a live event, but it also enables you to go from a group chat to a video conference with the press of just one button. This is convenience at its highest.<\/p>\n

    Pexip<\/b> \u2014 a video conferencing tool that makes security one of its highest priorities. With Pexip, you can set up PIN-protected virtual meeting rooms that allow you to keep communication private. As a host, you can see all participants taking part in the meeting and thus be sure that no eavesdropping is attempted. If you are looking for a secure video conferencing platform, you should give Pexip a go.<\/p>\n

    Google Meet<\/b> \u2013 a video conferencing service developed by Google that allows users to host and join virtual meetings. It offers features like screen sharing, real-time captions, and integration with Google Workspace tools, making it ideal for both personal and professional use. Users can engage in encrypted video conferencing through a web browser or mobile app without being required to install any additional software.<\/p>\n

    Zoom<\/b> \u2013 another highly popular video conferencing platform that lets users set up virtual meetings, webinars, and online events. Offering features like screen sharing, breakout rooms, and virtual backgrounds, it provides functionality for both personal and professional needs. By allowing users to join meetings via a web browser, desktop application, or mobile app, Zoom makes video conferencing an enjoyable experience anywhere, anytime.<\/p>\n\n<\/div>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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    About Version 2 Digital<\/h3>

    Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.\n

    \nThrough an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.<\/p><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t\n\t\t

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    About NordPass
    <\/strong>NordPass is developed by Nord Security, a company leading the global market of cybersecurity products.<\/p>

    The web has become a chaotic space where safety and trust have been compromised by cybercrime and data protection issues. Therefore, our team has a global mission to shape a more trusted and peaceful online future for people everywhere.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t

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    <\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>","protected":false},"excerpt":{"rendered":"

    The battle of encryption standards Encryption is the co […]<\/p>","protected":false},"author":149011790,"featured_media":0,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[973,1129,1273,61],"tags":[974,1131,1272],"class_list":["post-86721","post","type-post","status-publish","format-standard","hentry","category-nord-security","category-nordpass","category-1273","category-press-release","tag-nord-security","tag-nordpass","tag-1272"],"acf":[],"yoast_head":"\nOur Top Tips for Secure Video Conferencing - Version 2<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/nordpass.com\/blog\/secure-video-conferencing-tips\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Our Top Tips for Secure Video Conferencing - 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