{"id":79340,"date":"2024-06-19T14:32:17","date_gmt":"2024-06-19T06:32:17","guid":{"rendered":"https:\/\/version-2.com\/?p=79340"},"modified":"2024-06-18T14:40:47","modified_gmt":"2024-06-18T06:40:47","slug":"are-your-google-au-license-costs-adding-up-heres-what-to-do","status":"publish","type":"post","link":"https:\/\/version-2.com\/en\/2024\/06\/are-your-google-au-license-costs-adding-up-heres-what-to-do\/","title":{"rendered":"Are your Google AU license costs adding up? Here\u2019s what to do"},"content":{"rendered":"\t\t<div data-elementor-type=\"wp-post\" data-elementor-id=\"79340\" class=\"elementor elementor-79340\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-4da8c5f9 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"4da8c5f9\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;jet_parallax_layout_list&quot;:[{&quot;jet_parallax_layout_image&quot;:{&quot;url&quot;:&quot;&quot;,&quot;id&quot;:&quot;&quot;,&quot;size&quot;:&quot;&quot;},&quot;_id&quot;:&quot;decf9c3&quot;,&quot;jet_parallax_layout_image_tablet&quot;:{&quot;url&quot;:&quot;&quot;,&quot;id&quot;:&quot;&quot;,&quot;size&quot;:&quot;&quot;},&quot;jet_parallax_layout_image_mobile&quot;:{&quot;url&quot;:&quot;&quot;,&quot;id&quot;:&quot;&quot;,&quot;size&quot;:&quot;&quot;},&quot;jet_parallax_layout_speed&quot;:{&quot;unit&quot;:&quot;%&quot;,&quot;size&quot;:50,&quot;sizes&quot;:[]},&quot;jet_parallax_layout_type&quot;:&quot;scroll&quot;,&quot;jet_parallax_layout_direction&quot;:&quot;1&quot;,&quot;jet_parallax_layout_fx_direction&quot;:null,&quot;jet_parallax_layout_z_index&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_x&quot;:50,&quot;jet_parallax_layout_bg_x_tablet&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_x_mobile&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_y&quot;:50,&quot;jet_parallax_layout_bg_y_tablet&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_y_mobile&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_size&quot;:&quot;auto&quot;,&quot;jet_parallax_layout_bg_size_tablet&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_size_mobile&quot;:&quot;&quot;,&quot;jet_parallax_layout_animation_prop&quot;:&quot;transform&quot;,&quot;jet_parallax_layout_on&quot;:[&quot;desktop&quot;,&quot;tablet&quot;]}]}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-133ba185\" data-id=\"133ba185\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-fc2da8d post-content elementor-widget elementor-widget-text-editor\" data-id=\"fc2da8d\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><img fetchpriority=\"high\" decoding=\"async\" class=\"alignnone size-full\" src=\"https:\/\/www.cloudm.io\/wp-content\/uploads\/fly-images\/4387\/Slash-your-spend-on-Google-AU-licenses-2000x410.webp\" width=\"700\" height=\"400\" \/><\/p><div class=\"f-container f-container-center \"><p><span style=\"font-weight: 400;\">Businesses are in a bind. Keeping employee information secure is essential for data protection. But, following the introduction of Google Archive User (AU) licenses, it\u2019s a major expense.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Before this change there was a free option: the <\/span><span style=\"text-decoration: underline;\"><a href=\"https:\/\/support.google.com\/channelservices\/answer\/9285139?hl=en\"><span style=\"font-weight: 400;\">Vault Former Employee (VFE) license<\/span><\/a><\/span><span style=\"font-weight: 400;\">. Now, AU licenses offer a replacement, but at a cost of between $4-$7 per person, per month.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">While this is cheaper than full Google licenses, it\u2019s still an additional charge for ex-employees. In this short guide, we explore alternative options for archiving employee data that keep information safe but don\u2019t cost a fortune.<\/span><\/p><h2><strong>Why is archiving employee data so important?\u00a0<\/strong><\/h2><p><span style=\"font-weight: 400;\">In many countries, businesses are legally required to keep staff data\u00a0\u2013 often for years after an employee leaves.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">For US employers, the length of time information should be kept depends on the type of data and local rules. Many businesses use seven years as a baseline, because this covers most state and federal rules.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Similarly, rules vary for UK businesses depending on the kind of information kept. The key message is that the length of time you keep data depends on the reason it was collected. Should a previous employee make a claim against your company after leaving, you may need access to their records as evidence.\u00a0\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Proper archiving means you can retrieve data for specific situations such as legal disputes, freedom of information requests, or restoring access should the person become an employee again.\u00a0<\/span><\/p><h2><strong>What\u2019s the alternative to Google AU licenses?\u00a0<\/strong><\/h2><p><span style=\"font-weight: 400;\">You don\u2019t need Google AU licenses to ensure data is stored securely, easily retrievable and restorable, and deleted after a set period. Because <\/span><span style=\"text-decoration: underline;\"><a href=\"https:\/\/www.cloudm.io\/product\/archive\/\"><span style=\"font-weight: 400;\">CloudM Archive<\/span><\/a><\/span><span style=\"font-weight: 400;\"> does all this and more.\u00a0\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Our archiving tool has an optional offboarding step to automatically send the leaver\u2019s data straight to your chosen GCP storage bucket, where this information will be deleted after a set time (in line with your data retention policies).\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">You get full visibility of the data in your storage bucket with CloudM Archive. This comes in handy if you receive a freedom of information request. Instead of spending hours hunting down a single email, you can view storage buckets indexed by user and restore the information in a few clicks.\u00a0<\/span><\/p><p><span style=\"font-weight: 400;\">Best of all, you don\u2019t need to pay for full or AU Google licenses for your team. You just need to pay for CloudM Archive and the cost of holding data in your Google storage buckets. Which, even when combined, works out much cheaper than the AU license fees.<\/span><\/p><h2><strong>Switching to CloudM Archive: how it works<\/strong><\/h2><p><span style=\"font-weight: 400;\">The transition to CloudM comes in two parts:<\/span><\/p><\/div><div class=\"f-grid f-grid-width-medium-1-2 f-grid-justify- \" data-f-grid-margin=\"\" data-f-grid-match=\"{target:'.cta-item, .match'}\"><div class=\"f-row-first\"><div class=\"cta-item f-position-relative image-type-numbers f-flex f-flex-column f-border-rounded shadow f-text-color-secondary f-padding f-background-color-white\" style=\"min-height: 339.781px;\"><div class=\"match\" style=\"min-height: 339.781px;\"><div class=\"\"><div class=\"cta-image normal\"><div class=\"cta-number \">1<\/div><\/div><p class=\"f-h3 f-margin-small-vertical semibold cta-title normal\">Reduce what you pay for existing licenses<\/p><\/div><div class=\"f-padding-medium-bottom excerpt\">First, move Google AU license holders to CloudM Archive using our Migrate tool. The CloudM team is on hand to make this transition smooth and easy for you.<\/div><\/div><\/div><\/div><div class=\"\"><div class=\"cta-item f-position-relative image-type-numbers f-flex f-flex-column f-border-rounded shadow f-text-color-secondary f-padding f-background-color-white\" style=\"min-height: 339.781px;\"><div class=\"match\" style=\"min-height: 339.781px;\"><div class=\"\"><div class=\"cta-image normal\"><div class=\"cta-number \">2<\/div><\/div><p class=\"f-h3 f-margin-small-vertical semibold cta-title normal\">Control your current spend with automation<\/p><\/div><div class=\"f-padding-medium-bottom excerpt\">Next, set up CloudM Archive so that future leavers have their information stored here instead of incurring new Google AU license fees. With CloudM Archive, leavers data is automatically archived and licenses can be reassigned.<\/div><\/div><\/div><\/div><\/div><section class=\"section custom block element_text \"><div><div class=\"f-container f-container-center \"><p><span style=\"font-weight: 400;\">We know you might need to approach data management more flexibly, too. So if you\u2019d rather keep a specific power user\u2019s data on an AU license, you can add a bespoke offboarding step that keeps it there instead.<\/span><\/p><p><span style=\"font-weight: 400;\">Combining <a href=\"https:\/\/www.cloudm.io\/product\/migrate\/\"><span style=\"text-decoration: underline;\">CloudM Migrate<\/span><\/a> and Archive is a winning formula for cutting license costs. Just ask Paul Young, Head of Collaboration and Communications Digital Solutions at Holcim Group: <\/span><\/p><\/div><\/div><\/section><section class=\"section custom block element_text \"><div><div class=\"f-container f-container-center \"><h3><strong>\u201cWe\u2019ve saved millions of dollars by using CloudM to archive users to a secure storage area. The product has worked since day one. But, if something isn\u2019t working as expected or needs a tweak, CloudM listens and finds a solution with a level of thought and care you don\u2019t always see.\u201d\u00a0<\/strong><\/h3><\/div><\/div><\/section><section class=\"section custom block element_text \"><div><div class=\"f-container f-container-center \"><p><span style=\"font-weight: 400;\">Read the full case study on how<\/span><a href=\"https:\/\/www.cloudm.io\/resources\/customer-story\/holcim-group-saved-millions-of-dollars-with-the-cloudm-platform\/\"> <span style=\"font-weight: 400;\"><span style=\"text-decoration: underline;\">Holcim Group saved on AU license fees and manual admin with CloudM<\/span>. <\/span><\/a><\/p><\/div><\/div><\/section>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-41b66e0 elementor-section-boxed elementor-section-height-default elementor-section-height-default\" data-id=\"41b66e0\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;jet_parallax_layout_list&quot;:[]}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-2550e64\" data-id=\"2550e64\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-c224d94 elementor-widget elementor-widget-shortcode\" data-id=\"c224d94\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"shortcode.default\">\n\t\t\t\t\t\t\t<div class=\"elementor-shortcode\">\t\t<div data-elementor-type=\"page\" data-elementor-id=\"18103\" class=\"elementor elementor-18103\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-748947f elementor-section-full_width elementor-section-height-default elementor-section-height-default\" data-id=\"748947f\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;jet_parallax_layout_list&quot;:[{&quot;jet_parallax_layout_image&quot;:{&quot;url&quot;:&quot;&quot;,&quot;id&quot;:&quot;&quot;,&quot;size&quot;:&quot;&quot;},&quot;_id&quot;:&quot;c4f773e&quot;,&quot;jet_parallax_layout_image_tablet&quot;:{&quot;url&quot;:&quot;&quot;,&quot;id&quot;:&quot;&quot;,&quot;size&quot;:&quot;&quot;},&quot;jet_parallax_layout_image_mobile&quot;:{&quot;url&quot;:&quot;&quot;,&quot;id&quot;:&quot;&quot;,&quot;size&quot;:&quot;&quot;},&quot;jet_parallax_layout_speed&quot;:{&quot;unit&quot;:&quot;%&quot;,&quot;size&quot;:50,&quot;sizes&quot;:[]},&quot;jet_parallax_layout_type&quot;:&quot;scroll&quot;,&quot;jet_parallax_layout_direction&quot;:&quot;1&quot;,&quot;jet_parallax_layout_fx_direction&quot;:null,&quot;jet_parallax_layout_z_index&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_x&quot;:50,&quot;jet_parallax_layout_bg_x_tablet&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_x_mobile&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_y&quot;:50,&quot;jet_parallax_layout_bg_y_tablet&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_y_mobile&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_size&quot;:&quot;auto&quot;,&quot;jet_parallax_layout_bg_size_tablet&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_size_mobile&quot;:&quot;&quot;,&quot;jet_parallax_layout_animation_prop&quot;:&quot;transform&quot;,&quot;jet_parallax_layout_on&quot;:[&quot;desktop&quot;,&quot;tablet&quot;]}]}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-7995c19\" data-id=\"7995c19\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-a437045 elementor-widget elementor-widget-image-box\" data-id=\"a437045\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"image-box.default\">\n\t\t\t\t\t<div class=\"elementor-image-box-wrapper\"><div class=\"elementor-image-box-content\"><h3 class=\"elementor-image-box-title\">About Version 2 Digital<\/h3><p class=\"elementor-image-box-description\">Version 2 Digital is one of the most dynamic IT companies in Asia. The company distributes a wide range of IT products across various areas including cyber security, cloud, data protection, end points, infrastructures, system monitoring, storage, networking, business productivity and communication products.\n<br><br>\nThrough an extensive network of channels, point of sales, resellers, and partnership companies, Version 2 offers quality products and services which are highly acclaimed in the market. Its customers cover a wide spectrum which include Global 1000 enterprises, regional listed companies, different vertical industries, public utilities, Government, a vast number of successful SMEs, and consumers in various Asian cities.<\/p><\/div><\/div>\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t\t\t<div data-elementor-type=\"page\" data-elementor-id=\"56698\" class=\"elementor elementor-56698\">\n\t\t\t\t\t\t<section class=\"elementor-section elementor-top-section elementor-element elementor-element-6b25dc0d elementor-section-full_width elementor-section-height-default elementor-section-height-default\" data-id=\"6b25dc0d\" data-element_type=\"section\" data-e-type=\"section\" data-settings=\"{&quot;jet_parallax_layout_list&quot;:[{&quot;_id&quot;:&quot;c4f773e&quot;,&quot;jet_parallax_layout_image&quot;:{&quot;url&quot;:&quot;&quot;,&quot;id&quot;:&quot;&quot;,&quot;size&quot;:&quot;&quot;},&quot;jet_parallax_layout_image_tablet&quot;:{&quot;url&quot;:&quot;&quot;,&quot;id&quot;:&quot;&quot;,&quot;size&quot;:&quot;&quot;},&quot;jet_parallax_layout_image_mobile&quot;:{&quot;url&quot;:&quot;&quot;,&quot;id&quot;:&quot;&quot;,&quot;size&quot;:&quot;&quot;},&quot;jet_parallax_layout_speed&quot;:{&quot;unit&quot;:&quot;%&quot;,&quot;size&quot;:50,&quot;sizes&quot;:[]},&quot;jet_parallax_layout_type&quot;:&quot;scroll&quot;,&quot;jet_parallax_layout_direction&quot;:&quot;1&quot;,&quot;jet_parallax_layout_fx_direction&quot;:null,&quot;jet_parallax_layout_z_index&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_x&quot;:50,&quot;jet_parallax_layout_bg_x_tablet&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_x_mobile&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_y&quot;:50,&quot;jet_parallax_layout_bg_y_tablet&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_y_mobile&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_size&quot;:&quot;auto&quot;,&quot;jet_parallax_layout_bg_size_tablet&quot;:&quot;&quot;,&quot;jet_parallax_layout_bg_size_mobile&quot;:&quot;&quot;,&quot;jet_parallax_layout_animation_prop&quot;:&quot;transform&quot;,&quot;jet_parallax_layout_on&quot;:[&quot;desktop&quot;,&quot;tablet&quot;]}]}\">\n\t\t\t\t\t\t<div class=\"elementor-container elementor-column-gap-default\">\n\t\t\t\t\t<div class=\"elementor-column elementor-col-100 elementor-top-column elementor-element elementor-element-3cc1b37d\" data-id=\"3cc1b37d\" data-element_type=\"column\" data-e-type=\"column\">\n\t\t\t<div class=\"elementor-widget-wrap elementor-element-populated\">\n\t\t\t\t\t\t<div class=\"elementor-element elementor-element-52c4a230 elementor-widget elementor-widget-text-editor\" data-id=\"52c4a230\" data-element_type=\"widget\" data-e-type=\"widget\" data-widget_type=\"text-editor.default\">\n\t\t\t\t\t\t\t\t\t<p><strong>About CloudM<\/strong><br \/>CloudM is an award-winning SaaS company whose humble beginnings in Manchester have grown into a global business in just a few short years.<br \/><br \/>Our team of tech-driven innovators have designed a SaaS data management platform for you to get the most from your digital workspace. Whether it\u2019s Microsoft 365, Google Workspace or other SaaS applications, CloudM drives your business through a simple, easy-to-use interface, helping you to work smarter, not harder.<\/p><p>By automating time-consuming tasks like IT admin, onboarding &amp; offboarding, archiving and migrations, the CloudM platform takes care of the day-to-day, allowing you to focus on the big picture.<br \/><br \/>With over 35,000 customers including the likes of Spotify, Netflix and Uber, our all-in-one platform is putting office life on auto-pilot, saving you time, stress and money.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t<\/section>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"<p>Businesses are in a bind. Keeping employee information  [&hellip;]<\/p>\n","protected":false},"author":149011790,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_wpcom_ai_launchpad_first_post":false,"_jetpack_feature_clip_id":0,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_post_was_ever_published":true},"categories":[1014,1273,61],"tags":[1015,1272],"class_list":["post-79340","post","type-post","status-publish","format-standard","hentry","category-cloudm","category-1273","category-press-release","tag-cloudm","tag-1272"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Are your Google AU license costs adding up? Here\u2019s what to do - Version 2<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.cloudm.io\/resources\/blog\/are-your-google-au-license-costs-adding-up\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Are your Google AU license costs adding up? Here\u2019s what to do - Version 2\" \/>\n<meta property=\"og:description\" content=\"Businesses are in a bind. 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